Human Resources Administrative Assistant Job Responsibilities:

The HR Assistant will work closely with the HR Generalist, Recruiting Manager, and other HR team members, as well as members of the Administrative, Finance and Operations teams.  This position also will have frequent interaction with employees in addressing issues as they arise.  The successful candidate will be very organized, have a high attention to detail and be process-focused.

Responsibilities:

• Filing/Record keeping
  • Process paperwork associated with recruiting, on-boarding and separation processes
  • Support the recruiting and new hire process as needed
  • Maintain all components of employee files; including back-up to the owner of the employee attendance process
  • Support  HR Generalist with FMLA, unemployment, workers’ compensation, etc.
• Safety & Training Documentation
  • Compile data for the OSHA 300 log, etc.
  • Collect, organize and maintain safety incident reports
  • Compile and publish safety metrics and reports
• Employee/Labor Relations
  • Organize and file disciplinary records; serve as back-up for attendance process (disciplinary)
  • Owner of the Paylocity scheduling system process; work with Recruiting team to execute
  • Notifying employees of scheduling changes, overtime awarding, flex time
  • Facilitate the administrative tasks related to new hire and separation
• Compensation & Benefits
  • Support Payroll and Benefits processes through data entry and auditing
  • Maintenance of the Paylocity system for schedule changes, time off requests, payroll and separation

Human Resources Administrative Assistant Job Requirements: 

• 1-2 years previous administrative experience required; HR or Payroll experience is preferred
• Associate Degree in Business Administration or Human Resources or equivalent experience preferred
• Strong attention to detail and demonstrated record of precise record keeping; High level of organization and accountability; Ability to multi-task and prioritize different projects/tasks to meet deadlines; ability to adjust deadlines and prioritization on a regular basis to reflect organizational need
• Strong professionalism – maintaining the utmost confidentiality at all times
• Team based – enjoys working within a team while maintaining strong individual ownership for process accuracy
• MS Office proficient (Word, Excel, PowerPoint, Outlook, Teams); experience with integrated payroll management systems is a plus

This is a contract position lasting through 1st quarter 2021.

 

 

 

Administrative Assistant Job Description:

• Candidate will provide administrative support to the production manager and quality lab
• Candidate will process and document lab certifications

Administrative Assistant Job Requirements:

• Proficient with Microsoft Office Suite
• Ability to work in a manufacturing support position
• Strong written and verbal communication skills

Flexible 30 hour work week, which can be done in Mon-Thurs or Mon- Friday

 

Sales Assistant Job Description: This person would be the support to the sales team in several capacities such as:

• Internal contact person for Current and Prospective Large Accounts
• Order entry for ECom and outside sales team
• Sales marketing coordinator for:
  • New dealer binders
  • Marketing kits for new dealers
  • Marketing materials to dealers
  • Weekly emails to dealers
• Provide and distribute weekly inventory reports
• Freight back up
• Project coordinator for VP of Sales to include Consumer and Trade shows

Sales Assistant Job Requirements:

• Proficient Microsoft Office Suite skills
• Ability to multi-task and work autonomously
• Prior experience in an administrative support position required, sales support beneficial.

This is a family friendly environment where teamwork and collaboration is valued, and casual dress is an option. Enjoy a benefit package that includes medical, dental, vision, and life insurance; short and long term disability; health and dependent care flexible spending accounts; paid holidays, vacation, sick, personal time AND charity volunteer time; 401K and monthly and annual bonuses.

 

Customer Service Job Description:

• Professionally handle high volume (inbound/outbound) phone calls, chats, and emails
• Accurately enter large volume of retail orders
• Ability to work in a fast working environment and be able to multitask with prioritization
• Thoroughly and efficiently gather customer information, assess, and fulfill customer needs and educate customers where applicable regarding products and services
• Assist customers over the phone/chat/email with issues/concerns
• Complete and assist with sales credits, warranty issues, and order entering

Customer Service Requirements:

• 3-5 years of customer service/call center experience
• Strong decision making and analytical abilities
• High level of proficiency with Microsoft Office Suite

 

Junior Project Manager Job Description:

• Conduct estimating, job writing, job planning and overall execution of basic jobs and projects
• Direct customer contact when necessary or based on client relationship
• Collaborate with Client Relations Executives and Senior Account Executives regarding client activity requests with industrial design, installation, creative and prototype departments
• Support and facilitate any cross-department communication efforts and coordinate follow-up activities with resource departments
• Inspection of Jobs/Quality Control
• Ensure execution of job load and oversee job progress
• Involved in final pack-outs to ensure strong job execution
• Inventory management – evaluate reports & initiate new part number institution

Junior Project Manager Job Requirements:

• Proficient with Microsoft Office Suite.  Possess ability to navigate LAN resources (directories, files, printers, etc.) Possess ability to accurately perform daily data entry operations.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to solve conceptual math problems efficiently.
• The employee must regularly lift/or move up to 10 pounds and occasionally lift and/or move 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
• Ability to organize and schedule workflow based on volume demands.  Requires strong time management and prioritizing skills.
• High School diploma or GED Required

About the Company:

You have probably seen some of their graphics and décor products in a store or restaurant.  Their customers include brands, big-box and specialty retailers, quick-serve restaurants and convenience stores.  They care about the environment; the Sustainability Team works with their vendors and other companies to determine ways to streamline manufacturing processes to reduce waste, limit the use of non-recyclable materials, lower energy consumption, reduce pollution and improve the use of recyclable/reusable materials within the organization.

Work in a bright, clean, temperature-controlled environment for a company that provides medical, dental and vision insurance; short and long term disability, life insurance and 401K; paid vacation, PTO and holidays.

 

Administrative Assistant Job Description:

This is a highly visible role that impacts employees, customers, vendors and colleagues in person and by phone

• Responsible for the attendance and time off process for the organization, which includes receiving and processing requests and call-ins, maintaining the metric/s that track attendance, and issuing employee disciplines to the appropriate supervisor.
• Supporting the Human Resources department through interview scheduling and processing applicants who are on-site for interviews and hiring
• Managing the physical space of the office; including equipment ordering and maintenance, supply/janitorial and related purchasing and distribution, and ensuring our physical space is clean and orderly.

Administrative Assistant Job Requirements:

• Demonstration of excellent written and verbal communication skills in English
• Bilingual – Preferred but not required.
• Comfortable in a manufacturing environment
• Ability to work 8 AM to 4:30 PM, Monday through Friday
• High School Diploma required, and some college experience preferred
• Clerical related experience preferred; Prior payroll experience is a plus.
• Proficiency in the Microsoft suite of products, including Word, Excel, and Outlook
• Ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals
• Demonstrated ability to follow work instructions or processes
• Great Benefits package includes health, dental, vision, life, AD&D, critical care & disability insurance. 401k with company match, Profit Sharing, tuition reimbursement, paid vacation & holidays, sick days, air conditioned plant, and casual dress everyday!