Part-time Administrative Clerk Job Description:

• Perform reception duties during office hours including processing mail, answering phones, faxing, typing, copying, filing, scanning and data entry.
• Prepare purchase requisitions, process procurement card payments, review and maintain accounts, and track transactions for all County IT purchases.
• Process all invoice and payment receipts for technology purchases through the County financial software.
• Perform monthly reconciliation of procurement card statement.
• Receive payments, match against invoices and prepare and post deposits for IT.
• Receive mileage and travel expense information and verify against monthly statements.
• Generate Return Materials Authorizations as required.
• Maintain inventory of technology fixed assets.
• Perform yearly asset tie out report; track routine asset spend by project, run key reports and verify information with Finance Department reports.
• Perform account management for cellular technology which includes procuring, change requests and tracking of all accounts and equipment.
• Collaborate with Accounts Payable to obtain information to run monthly usage and cost reports for cell phones.

Part-time Administrative Clerk Job Requirements:

• Proven experience in ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals as well as ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Prior accounts payable experience preferred
• Above average data entry and Microsoft Excel knowledge.
• Valid drivers license and reliable personal vehicle to travel between county locations as necessary.

Accounts Payable Specialist Job Description:

• Coordinate filing and record retention systems for accounting department records.
• Check, stamp, date and verify all incoming invoices with receiving copies of purchase orders (PO), form extensions and footing to ensure correct payment for goods and services
• Code all invoices with the correct general ledger account number
• Obtain necessary signatures for approval to pay  invoices without corresponding PO
• Enter all open accounts payable invoices into system
• Process weekly payments, checks, ACH and wire transfers
• Assist with monthly AP close out and AP journal entries
• Contact vendors in regard to AP problems
• Set up new vendors in ERP and ACH systems
• Monitor AP aging and accrued AP accounts
• Review customer statements and investigate discrepancies.

Accounts Payable Specialist Job Description:

• Prior experience in Accounts Payable with a preference for manufacturing accounting
• Preference for a candidate with knowledge of Sage

Customer Service Job Responsibilities:

• Manage assigned customer accounts (includes order entry, tracking key customer data points, monitoring response to requests for quotation, handling customer complaints, and communication with customer personnel).
• Ensure work is completed in accordance with Customer Service best practices and standardized work processes (examples – obtaining customer forecasts beyond ordering horizon; publishing and reconciling open order reports with customers).
• Communicate with internal personnel and work closely with key cross functional teams as required to maintain customer satisfaction.
• May visit customers as required to strengthen relationships and partnerships.
• Specific duties/reports as assigned by the Customer Service & Supply Chain Manager

Customer Service Job Skills/Requirements:

• Complete knowledge of Order Entry processes and reports, and ability to maintain the integrity of order records.
• Excellent verbal and written communication skills
• Demonstrate a dependable, highly organized, detail-oriented, confident and personable attitude with dedication to customer satisfaction.
• Strong multi-tasker with abilities to handle and manage priorities of different customer initiatives
• Solid computer skills and demonstrated proficiency with all MS Office applications (ERP experience a plus).
• Working knowledge of web-based applications preferred.
• Knowledge of prints and specifications.
• High School Diploma or GED equivalent required.
• Associate’s or Bachelor’s degree preferred.
• A minimum of 2 years Customer Service experience in an office setting.
• Experience with manufacturing operations.

Responsibilities for Accounts Payable Clerk

• Process check requests and expense reports on a regular basis
• Accurately review, code, and process vendor invoices
• Perform monthly reconciliations
• Maintain a large number of vendor accounts while staying in compliance with company policies and procedures
• Perform data entry associated with accounts payable
• Review and reconcile invoice discrepancies
• Audit and process credit card bills
• Address and respond to vendor inquiries

Qualifications for Accounts Payable Clerk

• High school diploma. Associate’s degree in Accounting preferred.
• 2-3 years experience with accounts payable or general accounting
• Proficient Microsoft Office knowledge and skills
• Strong time management and organizational skills
• Knowledge of basic accounting principles
• High degree of attention to detail
• Ability to work independently and prioritize tasks
• Strong analytical ability

** This is a temporary position**

Human Resource Generalist Job Description:

The ideal candidate for this role should have a good understanding of business functions, good communication skills, good interpersonal skills, strategic thinking, and good organizational skills. The noteworthy HR generalist should improve HR initiatives, enhance staff morale, contribute to attaining business goals, promote good HR practices, and attract talented recruits.

• Developing the HR agenda and manage KPIs.
• Improving on existing HR strategies, policies, and practices.
• Orientation and training support. Talent Management Organization
• Improving and monitoring employee productivity.
• Structuring compensation and benefit packages.
• Managing staff wellness initiatives & Positive Employee Relations
• Improving relations between staff and employees.
• Evaluating staffing needs and overseeing recruitment efforts.

Human Resource Generalist Job Requirements:

• Degree in human resources management or related field (4 year preferred).
• Fluent in English and Spanish (spoken and written)
• 2 to 5 years experience
• Strong leadership skills and excellent communication skills.
• Highly organized and Microsoft Application proficiency
• Preference given for candidates with manufacturing experience
• Immediate Benefits (Health, Dental, Vision)
• Paid Time Off (best in class policy: starting 17 paid days per year (full time) plus 11 paid holidays
• Annual Bonus
• Employer 401(k) Match