Customer Service Job Description:

• Monitor phones and emails and respond to requests, providing quotes and processing orders.
• Prepare complex, comprehensive, detailed quotes via SAP; prepare GIZA system drawings when applicable
• Follow-up on inactive open quotes
• Log orders into SAP, process and provide order status to clients
• Determine fabric, freight, and method of transport.
• Create system drawings for assembly
• As needed, process damage claims

Customer Service Job Requirements:

• Above average verbal and written communication skills
• Microsoft Office proficiency.
• Must have experience with estimating/quotes

 

ADMINISTRATIVE DUTIES

• Act as a key liaison between the town board, agencies, employees, and citizens.
• Prepare for and attend all town and town board meetings (days or evenings).
• Set up and administer elections, registration, voting; administer oaths.
• Perform clerk’s duties related to school districts, highways, bridges.
• Prepare grant applications; investigate funding sources as board directs.
• Direct overall operation of the town hall, other buildings & property regarding usage.
• Attend related training meetings or conferences (some out-of-town &/or overnight).

CLERICAL DUTIES

• Serve as office receptionist.
• Serve as clerk of the town & town board meetings (days or evenings), posting notices, preparing agendas, presenting reports, taking minutes, keeping a record of proceedings.
• Prepare and maintain official town records, history, accounts, claims, and sales.
• Publish or post & record ordinances& resolutions; issue licenses & permits.
• Process contracts & agreements as directed by the town board.

ELECTION DUTIES

• Follow state regulated procedures for elections including postings of elected positions, circulation of nomination papers, ballot preparation poll worker instruction, polling place preparation, post-election procedures, ballot canvassing, filling of reports, issuance of oaths of office.

FISCAL DUTIES

• Receive and disburse town money; keep a finance book (computerized) with itemized accounts of all moneys received and disbursed; issue receipts for all funds received.
• Issue purchase orders prior to purchase; prepare vouchers and checks for bills to be signed.
• Manage payroll & payroll reporting, personnel issues, retirement, insurance.
• Assist in preparation of the town budget & annual financial statement; maintain record of expenditures versus budget, presenting a monthly financial report.
• Perform the duties relating to taxation; give notice of property tax revenue and portions.
• Review assessment roll for errors, prepare tax roll, prepare & mail tax bills, collect first installment, issue tax receipts.
• Make records available for a financial audit at least once every year.

MINIMUM QUALIFICATIONS:

• Education: Associate degree in business, human resources, or accounting OR comparable work experience in one of these areas is required.
• Valid Wisconsin Driver’s License and reliable vehicle. Must be bondable.
• Experience: Three to five years of experience in financial management, budget preparation, accounting, personnel, or administration.
• Working knowledge of government budgeting, finance, public relations.
• Proficiency with Microsoft Word, Excel and QuickBooks required.
• Complete training to become a Certified Municipal Clerk and Treasurer within the first five years of employment
• Able to be bonded and a notary public (subject to background check)
• Website/social media management experience

 

The Accounts Payable/Receivable Specialist duties will include account payable invoice entry, vendor check processing, customer invoicing and cash application.

Accounts Payable/Accounts Receivable Specialist Requirements:

• Prior accounts payable and/or account receivable experience
• Strong Excel skills
• Ability to work in a fast-paced environment
• Strong communication skill
• Epicor 10 ERP experience preferred
• Must be reliable and extremely trustworthy.
• Must be proficient in Microsoft Office Suite or related programs.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.
• High school diploma required; Associates Business or Accounting degree preferred.
• 3 years + of related experience required.

Prepares, records, verifies, analyzes and reports accounts receivable transactions, and posts journal entries on a timely basis.  Maintains and reconciles accounts receivable ledger accounts and reports.

Accounts Receivable Job Description:

• Posts customer payments on a timely basis.
• Maintains and reconciles accounts receivable ledger accounts and reports.
• Adheres to accounts receivable policies and procedures, and ensures external and internal controls and policies are adhered to.
• Assists in identifying potential problem accounts and sends follow-up correspondence.
• May assist Project Managers and other colleagues with miscellaneous paperwork and reporting.
• Completes bank reconciliations and journal entries.

Accounts Receivable Job Requirements:

• Attention to detail, time management and organizational skills
• Good verbal and written communication skills
• Ability to work independently, multi-task and prioritize
• Solid knowledge of Microsoft Word, Excel and Outlook
• Two years of experience preferred