CompleteStaff

Office Administrator

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Office Administrator Job Description:

This position is responsible for all general office activities including reception, billing, order entry, accounts receivable, purchasing, accounts payable, payroll, and some customer service related duties.

  • Process accounts payable transactions
  • Place Vendor orders
  • Review accuracy or appropriateness of all vendors’ invoices entered into the system; organize open payables according to estimated payment due dates, and make final payment
  • Process sales invoices to customers based on contractual agreements, product shipment, engineering time provided, and tooling down payments and deliveries
  • Process customer applications for credit and establish new accounts in the ERP system with approved credit limits. Follow up with customers with past due account balances as required
  • Prepare daily cash deposits by posting receipts to individual customer accounts, and deposit funds into corporate bank account.
  • Greet visitors and maintain awareness of reception area
  • Pick-up, open, sort and distribute incoming mail. Monitor inventory and order office supplies as required
  • Administer weekly payroll including commission payments; interface with outside payroll service regarding all payroll issues and concerns
  • Process remittance of employee 401k withholdings and assume responsibility for administrative details associated with the 401k Safe Harbor Plan
  • Coordinate all paperwork associated with employee additions and separations, including tax forms and any other required documentation. Maintain personnel files
  • Reconcile all bank accounts at month end
  • Oversee assignment of vacation and personal hours according to company policy and verify accuracy of all reporting to employeesOffice Assistant Qualifications: 
  • Associates degree in accounting or business preferred. Will consider individual with sufficient level of coursework or experience beyond high school to obtain the necessary accounting and clerical skills required for the position
  • A minimum of three years relevant work experience in an office environment
  • The ability to add, subtract, multiply, and divide all units of measure including whole numbers, common fractions, and decimals; the ability to compute rate, ratio, and percentages and interpret graphs
  • Intermediate personal computer skills experienced at Microsoft Office applications and QuickBooks or similar accounting software
  • Valid driver’s license

Production Buyer/Planner

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Production Buyer/Planner Job Description:

Responsible for purchasing, planning, scheduling, transportation and coordination of products through the production process .Work with the supplier base to insure the best overall price, quality and service is achieved.  Establish weekly schedules based on order input and material availability.  Coordinate and initiate production plans that ensure material availability to meet production schedules and delivery to the customer. Interface with customer service, purchasing, transportation, finance and production to review and prioritize production orders.

  • Purchase specific products to support weekly production schedules.
  • Coordinate the delivery of purchased materials to insure production is not interrupted.
  • Maintain inventory levels to insure availability of parts.
  • Manage supplier base to insure the best overall cost, quality, lead time and service.
  • Develop, distribute and maintain production schedules for each department.
  • Evaluate planning parameters to ensure accuracy of schedules and deliveries.
  • Optimize and balance the daily work load for each department to achieve on-time deliveries.
  • Monitor daily production status. Coordinate issues with the appropriate support function.
  • Take appropriate action to maintain the accuracy of the work system. Create and close production orders daily and update BOM’s. Process material receipts and material transfers in a timely manner.
  • Coordinate order changes with production and suppliers to insure order accuracy.

    Production Buyer/Planner Qualifications:

  • Bachelor’s degree or equivalent experience.
  • 5 years’ experience in purchasing, production scheduling and inventory control in a manufacturing environment.
  • Experience with MRP scheduling software (SAP).
  • Must be able to handle multiple issues against strict deadlines.
  • Good problem solving and analytical skills.
  • Strong oral and written communication skills

Quality Layout Technician

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Quality Layout Technician Job Description:

The Quality Layout Technician will spend the majority of the time on completing layouts. Other duties may include training others on measurement techniques and calibrating equipment.
• Add dimensional details to blueprints or drawings made by other workers.
• Compute layout dimensions, and determine and mark reference points on workpieces for further processing.
• Design and prepare templates.
• Inspect parts to verify conformance to specifications.
• Locate center lines and verify template positions, using measuring instruments such as gauge blocks, height gauges, and dial indicators.

Quality Layout Technician position qualifications:

• Blueprint Reading
• PPAP Experience
• Optical Comparator Experience
• Knowledge of hand tools – caliper, micrometer, pin gages, etc.
• GD & T Experience
• Knowledge of QMS Systems

Previous plastics and automotive experience a plus

Buyer

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Buyer Job Description:

  • Purchase a wide variety of supplies, equipment, materials and services.  Determine the appropriate procurement method and coordinate the procurement process.
  • Conduct comprehensive research on products, vendors and market conditions to determine the most effective purchasing strategies.
  • Coordinate the procurement of office furniture
  • Conduct contract negotiations, when appropriate.
  • Monitor vendor performance with the collaboration with the department to ensure contract compliance regarding service levels, quality of goods and services, and cost.  Investigate and resolve any and all complaints and report to purchasing manager when appropriate.
  • Provide assistance for the testing of the purchasing/contacts modules of the ERP software (Munis) in regards to enhancements and upgrades.

    Buyer Job Qualifications:

  • Associate’s degree in business, public administration, business law, finance, purchasing, or a closely related field; or formal preparation equivalent to a two-year program and two to three years of relevant prior experience; or an equivalent combination of education and experience.
  • Ability to coordinate and prioritize multiple activities.
  • Knowledge of market research methods and available tools.
  • Knowledge of the principles and practices of the solicitation process.
  • Ability to calculate figures and amounts such as discounts, interest, proportions and percentages as well as the ability to apply basic algebra and geometry concepts to calculate area, circumference, volume and/or land measure.
  • Ability to utilize spreadsheets, word processing and automated procurement applications.

Senior Buyer

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Senior Buyer Job Description:

  • Establish and maintain effective working relations with co-workers, departments, vendors and governmental agencies.
  • Coordinate and assist departments with the county’s centralized, competitive bid and procurement program in accordance with Federal guidelines, Wisconsin State Statutes, county ordinances and administrative procedures.
  • Applies a thorough understanding of pertinent sections of the Wisconsin State Statutes, County Ordinances, policy and procedures; provides accurate interpretations to the Purchasing Manager, user departments and vendors.  Seeks legal opinions from the Corporation Counsel and the Risk Manager on bidding, contractual and liability questions.
  • Purchase a wide variety of supplies, equipment, materials and services.  Determine the appropriate procurement method and coordinate the procurement process.
  • Conduct comprehensive research on products, vendors and market conditions to determine the most effective purchasing strategies.
  • Researches technical aspects of goods, services and construction; consults with industry specialists to secure information regarding new products, improvements and cost cutting alternatives.
  • Monitors the changes in industry, relevant federal, state and local statutes, relevant policy of Wisconsin Department of Workforce Development, the field of procurement and technology and matches them against current and changing departmental needs.  Monitors the impact of technology changes and public policy changes in the County and advises the Purchasing Manager.
  • Conduct multi-department and cooperative solicitations that meet the needs of the participants.  Conduct multi-department cost analysis and make the appropriate recommendations.
  • Coordinate and assist departments with developing specifications, scope of services and developing the evaluation criteria for formal solicitation.
  • Develop and revise performance based product specifications.
  • Coordinate the distribution of solicitation documents, internal and external communications and solicitation opening.
  • Creates unique procurement documents and/or methodologies to address special procurement requests.
  • Evaluates responses, tabulating bids, analyzing costs and recommending awards.
  • Attend and conduct pre-bid/proposal conferences.
  • Maintain project files for projects that are assigned including the ongoing acquisition of required documentation (insurance certificates, W9 forms, etc.) and completion of suspension/debarment searches, when necessary prior to awarding a contract to a potential vendor.
  • Assist department heads with the appropriate documentation to process waiver of bids and/or sole source requests.
  • Verify compliance of insurance coverage and performance and payment bonds as required.
  • Conduct contract negotiations, when appropriate.
  • Prepare various detailed contract documents and notices to vendors.  Coordinate and manage contract renewals, amendments and issuing notices for assigned contracts.
  • Monitor vendor performance with the collaboration with the department to ensure contract compliance regarding service levels, quality of goods and services, and cost.  Investigate and resolve any and all complaints and report to purchasing manager when appropriate.
  • Provide input in the development, implementation and revision of county ordinances and administrative procedures related to procurement and submit to the Purchasing Manager for approval.
  • Perform detailed inspection, reading, editing and verifying of documents.  Prioritize and analyze data.
  • Prepare oral and written reports and represent the division at various meetings and committees, as required.
  • Assist the other senior buyer as a backup.
  • Perform a managerial role as needed based on the availability of the Purchasing Manager.
  • Assist in the development of training materials and subject matter and assists in the training of purchasing staff and personnel from other departments.
  • As needed, the Purchasing Manager may periodically authorize the Senior Buyer to provide direction or project assignments to the other Senior Buyer.
  • Review the work of assigned Buyers for accuracy, proper work methods, techniques and compliance with applicable standards and specifications.
  • Demonstrate a commitment to county safety and risk management efforts.
  • Senior Buyer Position Requirements:
  • Bachelor’s degree in business, public administration, business law, finance, purchasing, or a closely related field; or formal preparation equivalent to a four-year program and two to three years of relevant prior experience or an equivalent combination of education and experience.
  • Knowledge of all principles involved in purchasing, contract management and the environment in which it functions, including the procurement of public work construction projects.
  • Knowledge of market research methods and available tools.
  • Knowledge of the principles and practices of the solicitation process.
  • Independently perform complex solicitation functions.
  • Ability to interpret and evaluate technical documents and drawings.
  • Ability to calculate figures and amounts such as discounts, interest, proportions and percentages as well as the ability to apply basic algebra and geometry concepts to calculate area, circumference, volume and/or land measure.
  •  Ability to communicate and implement internally and externally focused policies and procedures within the public sector environment.
  • Knowledge of contracts, contract law, contract and supply management and public works construction projects.
  • Ability to analyze data, make the appropriate recommendations, and resolve problems.
  • Ability to devise, test and compute mathematical formulas for the evaluation of bids and proposals.
  • Ability to plan, organize and effectively present ideas, concepts and recommendations, both orally and written formats.
  • Ability to utilize spreadsheets, word processing and automated procurement applications.
  • Ability to locate and interpret internal and external policies and procedures.

Engineering Technician

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Engineering Technician Job Description:

  • Enter work orders, maintain Open Insight, develop production paperwork, invoices and packing slips.
  • Develop pricing for customer quotes by writing production processes and procedures.
  • Maintain powder inventory, order as necessary,
  • Develops the use and design of production tooling.
  • Monitor and review production runs, assess and adjusts processes or cost to reflect actual performance and insure profitability.
  • Communicates with c customers, suppliers, and production personnel to improve methods and procedures and processes to solve quality problems.
  • As required, will write and maintain company SOP’s and Work Instructions in accordance with ISO Certifications

    Engineering Technician Requirements:

  • Candidate must have an Associates Degree or equivalent in an Engineering discipline.  A background in chemistry or drafting OR 3-5 years of related experience.
  • Excellent written and verbal communication skills.
  • Computer literate with strong math skills
  • Must posses the ability to solve practical problems.

Maintenance Technician

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Maintenance Technician Job Description:

  • Conducts preventative maintenance of machinery as scheduled or necessary due to machine failure.
  • Maintains plant equipment as directed by the Maintenance Manager or Maintenance Technician.
  • Maintains necessary items such as lubricants and coolants in storage or in machinery.
  • Will assist with production material movement and with waste removal.
  • Will support Maintenance Manager and Technician in repair of machinery or in addressing facility repairs.

Maintenance Technician Job Requirements:

  • 2+ years maintenance technician and/or machine tech schooling;
  • Ideal candidate will have some CNC machining experience or electrical technician experience;
  • Problem solver with strong troubleshooting experience/mindset

 

Administrative Assistant

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Administrative Assistant Job Description:

The position will require the ability to assist in various areas of the administrative departments within company; including accounting, purchasing, operations, sales/ marketing and human resources.

  • Ordering of marketing materials handled at HQ from warehouse; literature, tube & plug, wood samples and required labels
  • Handle all marketing material requests for customer, representatives, A&D community, tradeshows.
  • Handle Guest/Tour visits as needed, materials needed, headsets, prep for computer/monitor presentations
  • Company Sponsored Program Coordination e. Fund Raisers, Wellness Program
  • Handle all aspects of A/P, entering invoices, categorizing as necessary, generating reports, running checks, sending checks
  • Go to Walworth Post Office to both get and send daily mail
  • Filing and receptionist responsibilitiesAdministrative Assistant Job Requirements:
  • Basic office skills which includes Microsoft Office, use of office equipment, knowledge of paper filing.
  • The ability to prioritize the day’s work load, which includes taking direction from three to four people.
  • Above average written and verbal communication skills.
  • Experience in an office and/or customer service experience required.

 

Quality -Inspection

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Quality -Inspection Job Description:

Perform “first piece” inspection, in-process checks at the designated intervals, “last piece checks” prior to parts moving to the store room or shipping area.

  • The calibration and setting of gages to be used at the workstations, by the machine operator.
  • The completion and filing of all inspection related paperwork. The sign off of completed operations on shop routing sheets

Quality – Inspection Position requirements:

  • Blueprint reading, the use and care of the standard hand measuring tools.
  • The ability to learn to operate manual and automated CMM’s.
  • Have a basic understanding of gage R&R studies and Statistical process control charting.
  • Have a basic understanding of Geometric Tolerancing.
  • Know how to convert from metric measure to English measure.
  • Be familiar with ISO-9001-2000 documentation requirements.
  • High School Diploma 

Plastics Inspector/Operator PART TIME 1ST SHIFT

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Plastic Inspector/Operator Job Description:

  •  Inspect plastic injection molded parts for defects and imperfections according to established procedures
  • Weigh, label, bag and box parts that pass inspection and meet quality standards
  • Review supporting product documentation
  • Examine product blueprints as required
  • Maintain cleanliness in work station and all work areas
  • Complete other plant duties as assigned by shift supervisor including pad printing, sonic welding, medical product assembly, and other secondary operations

Plastic Inspector/Operator Requirements:

  • Strong candidates would have ability to effectively use calipers and micrometers
  • The ability to add, subtract, multiply, and divide all units of measure including whole numbers, common fractions and decimals important.
  • High school diploma required.
  • Candidates will have to be make-up free and will wear protective clothing and masks in this clean room environment.

    Candidate will work a 4 hour Monday-Friday shift between 8 am-4 pm.