Position Overview
The Administrative and Accounts Payable Specialist is responsible for providing comprehensive administrative support and managing aspects of accounts payable activities.
This hybrid role ensures smooth office operations, delivers outstanding internal and external customer service, and maintains accuracy and compliance in financial transactions.
Administrative & Office Support:
- Greet and welcome guests, ensuring a professional and friendly experience
- Answer, screen, and route all incoming phone calls
- Manage correspondence, packages, and inventory of office supplies
- Ownership of maintaining and organizing office and common areas, including oversight of inventory and restocking of supplies
- Assist with planning and execution of company meetings and events.
- Liaison for employee engagement activities ensuring follow-up and task completion
- Contribute to marketing efforts including social media, branding, and promotional products
Accounts Payable Responsibilities:
- Manage daily AP functions including invoice entry, credit card purchases, and supplier onboarding
- Ensure accurate matching of invoices to receiving documents and proper general ledger coding
- Verify sales tax and supporting documentation for payments
- Support accounting projects and initiatives to improve efficiency and accuracy
Qualifications
- High School Diploma or equivalent required
- Minimum 3 years of experience in accounts payable and office administration
- Current valid and clean WI Driver’s License
- Previous customer service, office administrator, or hospitality experience preferred
- Experience in manufacturing environment and ERP systems preferred
- Proficiency in Microsoft Office Suit and Adobe PDF
- Strong organizational and time management skills
- Attention to detail and ability to prioritize tasks
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Resumes can be sent to careers@completestaff.net